3 tips on how to increase efficiency and save time in 2008
1. Eliminate manually filling out any USPS forms and/or statements
Hand writing the forms/statements is a tedious procedure which lends itself to human error. Make sure your software can create and edit mailing statements. Provide both internal and external customers with computer-generated documentation, with the ability to incorporate last minute changes. Utilize Mail.dat® for Statement Generation and make sure you can also make postage statements without a Mail.dat for when it is needed.
2. Adapt to last minute changes and requirements with ease and accuracy
Utilize a system that allows you to create Postage Statements based on what you actually mail, vs. building your mailing to match your presort documentation. Taking advantage of the industry-standard Mail.dat files in conjunction with a post-presort software will allow you to edit and update presort data to document what is actually mailed. This will also allow you better manage spoilage and avoid overpayment of postage.
3. Maintain a database of all postal activities
Mailers that lack a complete mailing management system, including a database of all postal activity, put the organization at risk. Using a mailing database to produce reports on all mailing activities, including matching clients and jobs with postage statements, and meter and postage usage, can be extremely valuable for quality control and cash management. A database lets you exchange postal data among
in-house, clients, USPS PostalOne!®, FAST and Confirm® for faster, more efficient communication and improved accuracy.
Need help in achieving these goals?
Call us at 800-524-0380 or email: postalspecialist@windowbook.com and discover how DAT-MAIL, the complete mailing management software, can help you increase productivity in 2008.
Be Ready for New Standards for Priority Mail Open and Distribute
The optional Delivery Confirmation service for Priority Mail Open and Distribute containers will soon be a requirement.
Now you can analyze the mail you were entering locally to see if you can get it there faster and with less postage using DAT-MAIL, and print Delivery Confirmation barcoded labels with Postal Package Partner's Open and Distribute Module.
- Automate the process of importing the data
- Print Delivery Confirmation barcoded labels
- Generate manifest and postal statement paperwork
- Track delivery of items
- Keep database of all drop shipments
Visit: http://www.windowbook.com/OpenandDistribute.aspx
Simplify your Palletization
Create pallet placards & barcoded skid sheets for every pallet you produce, including 'courtesy pallets' with DAT-MAIL's Palletization module.
- Create barcoded pallet placards & skid sheets using either UCC/EAN Code 128 or
Intelligent Mail Container Barcode
- Build 'courtesy pallets' for unpalletized trays/sacks left over from your presort's palletization
- Co-palletize multiple Mail.dat files by merging files and then palletizing merged file
- Automatically fill in pallet counts on postage statements
You can place all of your sacks and trays onto USPS sorted pallets automatically with DAT-MAIL's Palletization module.
For more info, email postalspecialist@windowbook.com
Stay informed on the latest Postal regulations
Visit our Postal Affairs Blogs and benefit from the latest news on upcoming USPS rules and regulations.
- MTAC
- Intelligent Mail Barcode
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